{ "name": "Financial Close & Reconciliation", "nodes": [ { "id": "schedule_daily_close", "name": "Daily Close Trigger", "type": "n8n-nodes-base.scheduleTrigger", "typeVersion": 1.3, "position": [ 0, 300 ], "parameters": { "rule": { "interval": [ { "field": "cronExpression", "expression": "0 6 * * *" } ] } } }, { "id": "http_bank_transactions", "name": "Get Bank Transactions", "type": "n8n-nodes-base.httpRequest", "typeVersion": 4.4, "position": [ 220, 160 ], "onError": "continueRegularOutput", "parameters": { "method": "GET", "url": "https://REPLACE_WITH_YOUR_BANK_FEED_API/transactions", "authentication": "genericCredentialType", "genericAuthType": "httpHeaderAuth", "sendQuery": true, "queryParameters": { "parameters": [ { "name": "since", "value": "={{ $today.minus({ days: 1 }).toISODate() }}" } ] }, "options": {} } }, { "id": "quickbooks_get_invoices", "name": "Get Open Invoices", "type": "n8n-nodes-base.quickbooks", "typeVersion": 1, "position": [ 220, 440 ], "onError": "continueRegularOutput", "parameters": { "resource": "invoice", "operation": "getAll", "returnAll": true, "options": {} } }, { "id": "code_match_transactions", "name": "Match Transactions to Invoices", "type": "n8n-nodes-base.code", "typeVersion": 2, "position": [ 440, 300 ], "parameters": { "language": "javaScript", "mode": "runOnceForAllItems", "jsCode": "const txns = $('Get Bank Transactions').all().map(i => i.json);\nconst invoices = $('Get Open Invoices').all().map(i => i.json);\nconst dayMs = 24 * 60 * 60 * 1000;\nconst out = [];\nfor (const t of txns) {\n const amount = Math.abs(Number(t.amount ?? 0));\n const txnDate = new Date(t.date ?? t.postedAt ?? Date.now());\n let best = null;\n let bestDelta = Infinity;\n for (const inv of invoices) {\n const invAmount = Math.abs(Number(inv.TotalAmt ?? inv.amount ?? 0));\n const invDate = new Date(inv.TxnDate ?? inv.date ?? Date.now());\n const amountDelta = Math.abs(invAmount - amount);\n const daysApart = Math.abs(txnDate - invDate) / dayMs;\n const refMatch = String(t.reference ?? '').includes(String(inv.DocNumber ?? ''));\n if (amountDelta > invAmount * 0.02 && !refMatch) continue;\n if (daysApart > 10) continue;\n if (amountDelta < bestDelta) {\n bestDelta = amountDelta;\n best = inv;\n }\n }\n out.push({\n json: {\n ...t,\n amount,\n matched: Boolean(best),\n matchedInvoiceId: best?.Id ?? best?.id ?? null,\n matchedInvoiceNumber: best?.DocNumber ?? null,\n discrepancyAmount: best ? Number(bestDelta.toFixed(2)) : amount,\n },\n });\n}\nreturn out;" } }, { "id": "if_matched", "name": "Matched?", "type": "n8n-nodes-base.if", "typeVersion": 2.3, "position": [ 660, 300 ], "parameters": { "conditions": { "options": { "caseSensitive": true, "leftValue": "", "typeValidation": "strict", "version": 2 }, "combinator": "and", "conditions": [ { "id": "match-check-1", "leftValue": "={{ $json.matched }}", "rightValue": "", "operator": { "type": "boolean", "operation": "true", "singleValue": true } } ] } } }, { "id": "sheets_log_reconciled", "name": "Log Reconciled Line", "type": "n8n-nodes-base.googleSheets", "typeVersion": 4.7, "position": [ 880, 160 ], "onError": "continueRegularOutput", "parameters": { "resource": "sheet", "operation": "append", "documentId": { "__rl": true, "mode": "id", "value": "REPLACE_WITH_YOUR_SHEET_ID", "cachedResultName": "Finance Close Tracker" }, "sheetName": { "__rl": true, "mode": "name", "value": "Reconciliation Log", "cachedResultName": "Reconciliation Log" }, "columns": { "mappingMode": "defineBelow", "value": { "date": "={{ $today.toISODate() }}", "amount": "={{ $json.amount }}", "invoice_number": "={{ $json.matchedInvoiceNumber }}", "status": "reconciled" } }, "options": {} } }, { "id": "if_discrepancy_threshold", "name": "Discrepancy Above Threshold?", "type": "n8n-nodes-base.if", "typeVersion": 2.3, "position": [ 880, 440 ], "parameters": { "conditions": { "options": { "caseSensitive": true, "leftValue": "", "typeValidation": "strict", "version": 2 }, "combinator": "and", "conditions": [ { "id": "threshold-check-1", "leftValue": "={{ $json.discrepancyAmount }}", "rightValue": 500, "operator": { "type": "number", "operation": "gt" } } ] } } }, { "id": "slack_alert_bookkeeper", "name": "Alert Bookkeeper — Discrepancy", "type": "n8n-nodes-base.slack", "typeVersion": 2.4, "position": [ 1100, 380 ], "onError": "continueRegularOutput", "parameters": { "resource": "message", "operation": "post", "select": "channel", "channelId": { "__rl": true, "mode": "name", "value": "#finance-close", "cachedResultName": "finance-close" }, "text": "={{ \":warning: *Unmatched transaction* — ₱\" + $json.amount + \" on \" + $today.toISODate() + \" has no clean invoice match (nearest gap: ₱\" + $json.discrepancyAmount + \"). Needs a human look before close.\" }}" } }, { "id": "sheets_log_minor", "name": "Log Minor Discrepancy", "type": "n8n-nodes-base.googleSheets", "typeVersion": 4.7, "position": [ 1100, 540 ], "onError": "continueRegularOutput", "parameters": { "resource": "sheet", "operation": "append", "documentId": { "__rl": true, "mode": "id", "value": "REPLACE_WITH_YOUR_SHEET_ID", "cachedResultName": "Finance Close Tracker" }, "sheetName": { "__rl": true, "mode": "name", "value": "Reconciliation Log", "cachedResultName": "Reconciliation Log" }, "columns": { "mappingMode": "defineBelow", "value": { "date": "={{ $today.toISODate() }}", "amount": "={{ $json.amount }}", "invoice_number": "", "status": "review_later" } }, "options": {} } }, { "id": "code_build_summary", "name": "Build Close Summary", "type": "n8n-nodes-base.code", "typeVersion": 2, "position": [ 1320, 300 ], "parameters": { "language": "javaScript", "mode": "runOnceForAllItems", "jsCode": "const rows = $('Match Transactions to Invoices').all().map(i => i.json);\nconst reconciled = rows.filter(r => r.matched);\nconst flagged = rows.filter(r => !r.matched);\nconst reconciledTotal = reconciled.reduce((s, r) => s + r.amount, 0);\nconst flaggedTotal = flagged.reduce((s, r) => s + r.amount, 0);\nreturn [{\n json: {\n date: new Date().toISOString().slice(0, 10),\n reconciledCount: reconciled.length,\n reconciledTotal: reconciledTotal.toFixed(2),\n flaggedCount: flagged.length,\n flaggedTotal: flaggedTotal.toFixed(2),\n },\n}];" } }, { "id": "gmail_send_summary", "name": "Send Reconciliation Summary", "type": "n8n-nodes-base.gmail", "typeVersion": 2.2, "position": [ 1540, 300 ], "onError": "continueRegularOutput", "parameters": { "resource": "message", "operation": "send", "sendTo": "bookkeeper@REPLACE_WITH_YOUR_DOMAIN.com", "subject": "={{ \"Close summary — \" + $json.date }}", "emailType": "text", "message": "={{ \"Reconciled: \" + $json.reconciledCount + \" transactions (₱\" + $json.reconciledTotal + \")\\nFlagged: \" + $json.flaggedCount + \" transactions (₱\" + $json.flaggedTotal + \") — needs review before books close.\" }}", "options": {} } } ], "connections": { "Daily Close Trigger": { "main": [ [ { "node": "Get Bank Transactions", "type": "main", "index": 0 }, { "node": "Get Open Invoices", "type": "main", "index": 0 } ] ] }, "Get Bank Transactions": { "main": [ [ { "node": "Match Transactions to Invoices", "type": "main", "index": 0 } ] ] }, "Get Open Invoices": { "main": [ [ { "node": "Match Transactions to Invoices", "type": "main", "index": 0 } ] ] }, "Match Transactions to Invoices": { "main": [ [ { "node": "Matched?", "type": "main", "index": 0 } ] ] }, "Matched?": { "main": [ [ { "node": "Log Reconciled Line", "type": "main", "index": 0 } ], [ { "node": "Discrepancy Above Threshold?", "type": "main", "index": 0 } ] ] }, "Discrepancy Above Threshold?": { "main": [ [ { "node": "Alert Bookkeeper — Discrepancy", "type": "main", "index": 0 } ], [ { "node": "Log Minor Discrepancy", "type": "main", "index": 0 } ] ] }, "Log Reconciled Line": { "main": [ [ { "node": "Build Close Summary", "type": "main", "index": 0 } ] ] }, "Alert Bookkeeper — Discrepancy": { "main": [ [ { "node": "Build Close Summary", "type": "main", "index": 0 } ] ] }, "Log Minor Discrepancy": { "main": [ [ { "node": "Build Close Summary", "type": "main", "index": 0 } ] ] }, "Build Close Summary": { "main": [ [ { "node": "Send Reconciliation Summary", "type": "main", "index": 0 } ] ] } }, "settings": { "executionOrder": "v1" } }